Duties and Responsibilities:

• Review invoices and properly allocate expenses to the correct cost account and/or job and cost center

• Verify vendor statements and maintain vendor files

• Resolve discrepancies with vendors and follow up as needed

• Process payments on a timely basis

• Reconcile credit card statements

• Work closely with the various departments to obtain missing information

• Communicate effectively with customers, vendors and colleagues

• Perform additional duties as assigned

Desired Qualifications:

• Associates degree in Accounting

• 1 year of AP experience

• Experience with Timberline and construction industry accounting is a plus

• Proficiency in Microsoft Office: Word, Excel, Outlook

• Excellent written and verbal communication

Duties and Responsibilities:

• Enter daily cash received in the accounting system

• Follow up with customers for delinquent payments

• Responsible for collecting money on COD accounts in a timely manner

• Process credit card payments

• Assist the billing department with preparing and issuing invoices to customers

• Investigate overpayments and process refunds and/or credit memos

• Print and distribute monthly customer statements

• Update detail aging report with daily deposits

• Process credit application and run credit checks to ensure credit worthiness

• Setup / update customer information in accounts receivables

• Provide month end closing reports as they pertain to accounts receivable

• Other duties as assigned

Desired Qualifications:

• Associates degree in Accounting

• 1 year of collection experience

• Accuracy and attention to detail

• Proficiency in Microsoft Office: Word, Excel, Outlook

• Excellent written and verbal communication

• Positive, courteous and professional attitude in dealing with internal and external customers

• Strong time management and organizational skills

• Ability to work in a fast-paced environment and meet deadlines while maintaining a professional demeanor

• Ability to portray a positive phone and email image

• Strong team player who is dependable, reliable, detail-oriented with good attendance

• Conscientious about timeliness of assignments and quality of work

• Must reside on Oahu and be eligible to work in the United States

Duties and Responsibilities:

• Conduct regular maintenance service on air conditioning systems

• Peform light repairs to existing customer equipment

• Inspect equipment and determine what work is needed to repair the equipment

• Provide customer with an estimated repair cost

• Order parts and schedule the repair service

• Coordinate tasks and jobs efficiently, follow through on customer questions

• Follow all established policies, procedures and direction from the supervisor

• Maintain a pleasant and courteous demeanor

• Follow safe work practices at all times

Desired Qualifications:

• High school diploma or equivalent

• Technical school education in related field desired

• Working knowledge of air conditioning systems, components, controls and system operations

• Basic knowledge of air conditioning equipment and duct cleaning highly desirable

• Good time management, analytical and communication skills

• Ability to maintain composure at all times, especially in difficult situations

• Detail-oriented and able to manage multiple concurrent projects and requests

• Valid driver’s license, clean drivers abstract and ability to drive service van required

• Must be eligible to work in the United States

Duties and Responsibilities:

• Accurately prepare billing and credit memos with the proper supporting documentation

• Process credit card payments

• Calculate payment amount on COD invoices

• Follow up on collection for all COD accounts

• Preparation and reconciliation of master billings to individual invoices

• Coordinate with concerned parties to gather information needed for billing

• Verify cost to ensure accurate pricing

• Investigate and resolve discrepancies

• Mail and/or upload invoices to customers

• Update billing notes as necessary

• Respond to customer queries related to invoices sent

• Generate month-end closing reports in a timely manner

• Other duties assigned

Desired Qualifications:

• Associate degree in accounting is preferred

• 3+ years of billing experience

• Proficiency in Microsoft Office products

• Excellent written and verbal communication skills

• Must reside on Oahu and be eligible to work in the United States

Duties and Responsibilities:

• Review awarded contracts, identify contract obligations such as certified payroll, reporting, insurance, bonds etc.

• Provide administrative assistance to Project Managers and Estimators

• Setup and manage contracts and Service Maintenance Agreements, and Work orders

• Prepare change orders, purchase orders, subcontracts, and job cost transmittals

• Maintain accurate records by updating electronic files and/or software to monitor and record project documents

• Prepare project information, reports and filings required to close the job

• Download Certificate of Vendor Compliance

• Compile, distribute and file customer contract packets

• Assist in collection efforts as needed and inform billing department of the necessary billing adjustments

• Assist estimators as needed in preparation of bid packages

• Assist in other areas as needed

Desired Qualifications:

• Associate Degree

• 3+ years of construction or service contract administration experience preferred

• Construction accounting or billing experience is a plus

• Excellent time management skills, proven ability to meet all required deadlines while handling multiple priorities

• Excellent verbal and written communication skills, exhibiting a professional demeanor at all times

• Strong computer skills and aptitude to learn various computer programs

• Must reside on Oahu and be eligible to work in the United States

Duties and Responsibilities:

• Responsible for managing the accounting department including initiating new processes and procedures aimed at creating efficiency

• Oversee all aspects of accounts payables, accounts receivables, and closely monitor cash functions

• Ensure payroll is accurately processed and all related reporting and compliance requirements are met

• Ensure proper job cost reporting of transactions, prepare quarterly job closing and related journal entries

• Prepare and analyze Work-In-Process reports

• Perform month-end closing, including analysis of operation costs and results

• Issue monthly financial statements, perform analytical review to ensure accurate accounting records are maintained

• Prepare quarterly reports for financial institutions and Board of Directors

• Prepare annual budget

• Coordinate annual review by independent auditors

• Ensure compliance with all applicable laws, rules, and regulations

• Performs special projects and completes all other duties as assigned

Desired Qualifications:

• Bachelor’s Degree in Accounting or Finance

• 8 - 10+ years of complex, progressive accounting experience, including construction accounting

• Solid GAAP and financial reporting technical skills

• Exceptional work ethic, strong time management skills with the ability to meet deadlines

• Advanced decision making, analytical and problem-solving abilities

• Knowledge of Timberline software desirable

• Strong communication skills at all levels of the organization and a desire to manage personnel

• Demonstrated knowledge with Microsoft Office products – highly skilled in Excel including spreadsheets, pivot table and other key excel functions

Duties and Responsibilities:

• Acts as the primary contact for the general contractor and/or owner; lead and/or attend

• Acts as the primary contact for the general contractor and/or owner; lead and/or attend project meetings, maintain communication regarding all project related matters

• Review Contracts, Project Plans and Specifications

• Prepare subcontract agreements, purchase orders, schedule of values and customer billings

• Review submittals and shop drawings for accuracy, efficiency, and clarity

• Responsible for the purchasing, scheduling and delivery of equipment and materials required for the project, ensure accuracy to project plans and specifications

• Prepare and submit change order estimates and work orders, confirm completion of changes

• Identify and recommend appropriate cost savings/value engineering items

• Work with general contractor and/or owner, subcontractors, vendors and various internal departments and field throughout the negotiation process, provide clarification and resolution as needed

• Prepare work order and budget for any change order work

• Monitor job cost and update budget constantly

• Identify, analyze and resolve problems through RFI process, define any cost or schedule impact

• Mentor and train junior engineers

• Provide project schedule and updates to the appropriate departments

• Prepare and submit closing documents, maintain all project documentation diligently

Desired Qualifications:

• Bachelor’s Degree in engineering, Mechanical Engineering preferred

• 8+ years of experience in HVAC trade

• Project management experience

• Solid understanding of Trade Standards and Practices, building codes and standards

• Ability to read and understand specifications and plans

• Good understanding of the cost estimating including labor units used for estimating and material costing

• Perform complex tasks and handle multiple priorities while maintaining a professional demeanor at all times

• Excellent time management skills, proven ability to meet all required deadlines

• Excellent verbal and written communication skills

• Strong computer skills and ability to quickly learn various computer programs

• Drivers License with a clean traffic abstract

Duties and Responsibilities:

• Understand trade standards and practices, building codes and standards

• Read and understand specifications, architectural and mechanical plans

• Understand the bid process including labor and material costing

• Manage entire life cycle of assigned projects, taking ownership of all communication, contract agreements, budgets, and closing documentation

• Develop and maintain client relationships to achieve cooperation and establish partnerships

• Promptly address any issues and find satisfactory solutions

Desired Qualifications:

• Bachelor’s in Mechanical, Electrical, or Civil Engineering, or other industry related field

• 1-2 years of HVAC experience in lieu of education

• Ability to work independently, collecting and processing data and information, formulating conclusions and making recommendations

• Conscientious about timeliness of assignments and quality of work product

• Possess exceptional written and verbal communication skills, including ability to effectively interact with operation personnel and management

• Strong organizational skills to manage multiple assignments effectively and efficiently

• Must reside on Oahu and be eligible to work in the United States

• Drivers License with a clean traffic abstract

Duties and Responsibilities:

• Responsible for receiving incoming inventory, materials and parts (occasional manual offload)

• Check all received freight for damage and count according to company procedures; report damage, shortages, overages, and other discrepencies on the outgoing manifest or to supervisor

• Responsible for outgoing shipments; pre-load and deliver materials, parts or equipment to various jobsites or prepare for shipping to the neighbor islands

• Pick-up will calls from various vendors for all departments

• Operate forklift to move parts, equipment, supplies, etc.

• Clean and maintain warehouse and yard area

• Provide support tall departments in relocation, removal of office supplies, equipment, etc.

• Assist field and shop as needed

Desired Qualifications:

• High school diploma

• Warehouse experience

• Experience driving a forklift

• CDL (Commercial Driver's License) highly desirable

• Must have a valid Driver’s License with a clean Traffic Abstract

• Dependable, honest and able to accept constructive criticism

• Have good communication skills and ability to follow instructions

• Able to lift 50 pounds, with or without assistance

• Must be available to work occasional weekends